WebAdvisor Quick Reference Guide for Students

Note:  In order to register for your courses you must (1) create an educational plan (2) submit your educational plan to your advisor (3) receive advisor approval through WebAdvisor. Once you've completed these steps, you will be ready to register online.

• Go to WebAdvisor site
• Logging in to WebAdvisor
• Search for course offerings - Search for Sections
• Check your academic progress - Program Evaluation
• Search for courses for advisor approval - Create an Educational Plan
• Submit courses for advisor approval - Email my Advisor(s)
• Register for approved courses
• Drop a class
• Add a class
• Questions or concerns

 

USP WebAdvisor site: Go to the new College of Graduate Studies homepage (www.gradschool.usp.edu) and click on WebAdvisor on the top right side.  

Logging in to Webadvisor:

First time users : On the WebAdvisor main menu, Click login.

Your initial login and password will consist of your first initial and last name, with no spaces (same as your email address without the @usip.edu). Your password will consist of your six-digit birth date (e.g., January 1, 1980 = 010180)

Once you are logged in for the first time, you will be required to select a new password.

Returning users : Login with your User ID and the password you selected previously.

User ID and Password Help

If you experience difficulty with your WebAdvisor User ID or Password, please contact our IT department at helpdesk@usp.edu or by phone at 215-596-7575.

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Check your academic progress – Degree Audit

You can review a list of the requirements for your degree program and those that you’ve met or completed.  

1.                In the “Student” menu, Select “Program Evaluation” under Academic Planning

2.                Check your active program

3.                At the “What work do you want to include?”, select All.  This will factor in all courses you’ve completed as well as any courses you’re currently enrolled in and any classes you may have planned in future semesters.

4.                Click Submit

5.                A page will display your degree audit.

6.        Click OK.

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Search for courses for advisor approval – Plan Courses  

This section provides you with a list of all of the courses in the subject area; it does include courses that may not be offered in the upcoming semester(s).  From this list, you will select the courses you plan to register for and the semester you plan to enroll.  When selecting your courses, please refer to the list of courses you printed from the “Search for Sections” process above. 

1. In the “Student” menu, Click Plan Courses under Academic Planning
2. Click View Worksheet
3. Confirm that your program and catalog year is correct. Click Submit.
4. Click Catalog Search and Add in the upper right corner of the screen.
5. Enter your search criteria (see below) and submit. 

• Search for courses in a specific subject/major, in the Subject field, select your major from the drop-down menu. At the bottom of the page, select Graduate in the Academic level field (not the course level field).
• Search through all graduate courses by entering Graduate in the Academic Level field (not the course level field).

7. Select the course you wish to take as well as the term in which you plan to take it. Please note: you should select the term Summer A when planning Summer courses.
8. Once you’ve selected all of your courses and terms, click submit.
9. The course(s) you’ve selected will now appear on your worksheet. Please note that “Student” will appear in the ‘Added by’ column [Note: once you’re advisor has approved your course selection(s), this notation will read “Student (advisor approved)”.] Click OK
10. You will now need to submit this plan to your advisor. On the top right of the page, click on the email my advisor link.
11. Select the advisor(s) you wish to contact for course approval. It is recommended that students select their program director as well as their advisor for course notification.
12. You may also include additional email addresses you wish to include in your email communication. 
13. Type in the subject line of the email. One suggested subject line would read “My course selections are ready for your review”
14. Type in any additional message you’d like to submit to your advisor. You MUST enter a message or your email will not be sent.
15. Click submit (It may take several seconds for the processing to end).
16. Review the e-mail sent confirmation.
17. Courses will then be recorded for advisor approval.
18. Click OK as many times as necessary to move to next step.

Important Note:  If you are planning a course that is offered as variable credit (e.g., Doctoral Research, Practicum, etc.) only one credit will appear on your Course Plan Worksheet.  When you are approved to register for this course, you will have the ability to register for the proper number of credits.

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Register for approved courses – Register for sections

  Your advisor should send you an email once he/she has approved your courses.  You may also access your Course Planning Worksheet to view the status of your course plan (follow directions in Plan Courses above).  Once you’ve received advisor approval, you may register online:  

1.                In the “Student” menu, Click “Plan Courses” under Academic Planning

2.                Click “Register” from the list of links on the left side of the page

3.                Confirm your program and Submit

4.                Select courses to be registered by entering a ‘check’ in the “Find Sections” column and Submit

5.                When your course selections appear on the next screen,  Submit.  Important note:  if you are registering for a course that is variable credit (*e.g., doctoral research for 7 credits), be sure that the correct number of credits is displayed for that course.  If not, please change.

Register

Spring 2007

CH-700-01 (6793) Intro to Graduate Studies

01/15/2007-05/04/2007 Independent Study Days to be Announced, Times to be Announced, Room to be Announced

J. McKee

15/15

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6.                On the next screen, “Register and Drop Sections”, Select Register from the drop down menu

Action for ALL Pref. Sections (or choose below)

Register

 

7.                Submit

8.                Review the status column for confirmation

9.           Any error messages should be displayed in red.  Only courses for which you have received advisor approval will be registered.

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Drop a Class

1.                In the "Student" menu, Click on “Register and Drop Sections” under Registration

2.                Check the course to Drop

3.                Click Submit

4.                Review the Registration Results for confirmation

5.                Click OK

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Add a Class

If you need to add a class to your registration, follow the steps above “Register for Approved Courses – Register for Sections”.  You must have advisor approval in order to add a course.

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Questions or Concerns

Please contact our graduate student services personnel at gradservices@usp.edu or by phone at 215-596-8926 if you have any questions about your WebAdvisor experience.

 

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